IL State Historical Records Advisory Board Announces 2017 Historical Records Grant Program

The Illinois State Historical Records Advisory Board (ISHRAB), using funding from National Historical Publications and Records Commission (NHPRC), is offering grants of up to $5,000 to Illinois historical records keepers to develop and/or carry out projects that show commitment to developing and/or implementing projects that will lead to enhanced online access. These projects may include creating online finding aids, digitizing records and placing the digital content online, making an inventory of records or properly storing the records with the goal of preparing them for future online access, or placing information about the records on a blog, wiki page or Facebook. Information about this grant program is listed below.

Grant Amounts and Requirements
Minimum grant request: $500
Maximum grant request: $5,000
All grants require a one-to-one ($1 for $1) in-kind and/or cash match.

Application Period: January 30, 2017 – March 10, 2017

All grant projects will run for one year beginning July 1, 2017.

Guidelines and Application Form: The grant guidelines which includes the application form is available on-line at or you may request the guidelines be mailed to you. The application must be printed, filled out, and mailed. It cannot be submitted on-line.

The Illinois State Historical Records Advisory Board is made up of representatives from different archives, museums, universities and libraries from around the state and seeks to facilitate cooperation among historical records depositories and other information agencies within Illinois. The Illinois State Archives serves as the coordinator of the ISHRAB.

For more information, please contact:

Catheryne Popovitch
Records Archivist
ISHRAB Deputy Coordinator
Illinois State Archives

SAA Seeks Religious Archives Mentors

As you might know, the Society of American Archivists runs a Mentoring Program for its members. Information about the program can be found here:

SAA's Mentoring Program is designed to bring together members with shared interest in different aspects of the archival profession. The goal is to cultivate career development and communication between members with areas of expertise and members who want to build their knowledge within those areas.

Think you don't have any expertise to share? Some colleagues waiting for mentors are just getting started in the profession and are looking for advice on schools, classes, career trajectory, resume development and interviewing skills.

In addition to seeking general career advice, SAA currently has people waiting for mentors who have interest in the following areas:

Religious archives
History archives
Tech issues
Access issues

If you feel you have something to offer our newest colleagues, please consider signing up to be a mentor. You can submit an application to the program here: (click on "Apply to be a mentor")

For more information, please contact Michelle Ganz, SAA Mentoring Program .

SAA Seeking Nominations for 2017 J. Franklin Jameson Award

J. Franklin Jameson
Image courtesy of American Historical Association

Society of American Archivists
2017 J. Franklin Jameson Archival Advocacy Award

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs. The individual's or institution's contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work. Contributions should have broad, long-term impact at the regional level or beyond. Up to three awards may be given each year.

Recent Winners:
2016: Lin-Manuel Miranda and Ron Chernow
2015: Adrena Ifill Blagburn
2014: LGBT Center of Central PA History Project National History Day
2013: Dr. Warren Stewart
2012: Eve Kahn, Bebe Miller, Phillip Stewart
2011: “Who Do You Think You Are?” (NBC)
2010: The Gladys Krieble Delmas Foundation
2009: Ross King (Georgia Historical Records Advisory Board)
2008: Data-Intensive Cyber Environments (DICE)

Eligibility: Nominees must be from outside the archives profession. Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

Mailed materials must be postmarked by February 28, 2017 and should be sent to:

J. Franklin Jameson Archival Advocacy Award Committee
Society of American Archivists
17 North State Street, Suite 1425
Chicago, IL 60602-4061

Nominations may be submitted electronically; please see the nomination form for details. For more information on SAA awards and the nominations process, please go to:

Inviting Applicants for SAA's 2017 Donald Peterson Student Travel Award

The Donald Peterson Student Travel Award Subcommittee invites applications from archival science students and recent graduates of archival programs. The award subsidizes travel to the SAA Annual Meeting for students presenting research or actively participating in an SAA-sponsored committee, section, or roundtable.

Award and application information follow below. The application deadline is February 28, 2017. If you have any questions regarding the award or the application process, please contact Rachel Howard, Donald Peterson Student Travel Award Committee Chair, at

Purpose and Criteria for Selection
Established in 2005, this award supports students and recent graduates from graduate archival programs within North America to attend SAA’s Annual Meeting. The goal of the scholarship is to stimulate greater participation in the activities of the Association by students and recent graduates. This participation must include either a presentation of research during the Annual Meeting or active participation in an SAA-sponsored committee, section, or roundtable.

Awarded to an SAA member in good standing who is currently enrolled in an archival education program or who graduated from an archival education program in the previous calendar year. Applications are evaluated based on the merits of the applicant’s essay and letters of recommendation.

Sponsor and Funding
The Society of American Archivists, in honor of Donald Peterson (1908-1999), New York lawyer and philatelist, whose deep appreciation of world history and preservation developed early through his stamp collecting and held true throughout his life.

Up to $1,000 in support of registration, travel, and accommodation expenses associated with the SAA Annual Meeting.

First Awarded

Application Form and Documentation
Submit three copies of the following to the address on the application form:

  • A 500-word essay describing the applicant's career goals and potential impact on the archival profession.
  • Unofficial transcript to verify student status or copy of graduate diploma.
  • Two letters of recommendation from individuals having definite knowledge of the applicant's qualifications.
  • Application form

Application Deadline
February 28, 2017

Call for Proposals for Small Archival Projects Conference

Small Archival Projects Conference
Friday, April 7, 2017
Hosted at Loras College, Dubuque, IA
Sponsored by DALINC (Dubuque Area Library Information Consortium)

Call for Proposals
If you're looking for an opportunity to share what you've digitized in your collection or how you've accomplished it, please share your knowledge with others! The Small Archival Projects Conference Committee is seeking proposals for 50 minute presentations (40-45 minutes for the presentation with 5-10 minutes for questions). The presentations can be about any aspect of small archival projects including:

* Project management – budget, workflow, equipment selection, etc.
* Project selection – how do you decide what to digitize?
* Freeware, software choices, hosting options, etc.
* Publicizing collections once they have been digitized
* People who have worked on a project and would be willing to tell us what went well, what they’d do differently, etc.
* Small, practical, limited projects

Attendees at their first conference asked for presentations about:

* "Building blocks" session – the basic vocabulary and starter tips for small houses with limited budgets and staffing
* Building Family History for Public Sites (Stories about family impact on communities)
* Telling a Community Story through Archival Materials and Objects
* Grant Writing
* Copyright Issues
* Digital preservation strategies-- how to host and maintain over the long term AFTER the giant project and initial public relations push are over
* Strategies to break down a large project – how to choose what to start with, etc.

If you have expertise with any of these topics, please consider sharing your knowledge at the conference.

Information about the conference including specific information for presenters is available at:

Fill out the proposal form at: and submit it by Friday, February 3, 2017 for consideration. The proposals will be blind-peer reviewed and you will be notified of your status by February 10, 2017.
For additional information, check out the conference web site at

Partners for Sacred Places

Thanks to Patricia Carroll for pointing out this organization that may be of interest to our members.

Partners for Sacred Places helps congregations and others with a stake in older religious properties make the most of them as civic assets in ways that benefit people of all faiths and of no faith. They are national, nonsectarian, and not-for-profit.

Photo courtesy of Partners for Sacred Places

Partners for Sacred Places brings together a national network of expert professionals who understand the value of a congregation’s architectural assets, its worth as a faith community, and the significance of its service to the community at large. With offices in Philadelphia, Chicago, and Dallas/Fort Worth, Partners fosters the active community use of historic, sacred places – churches, synagogues, and more - and builds the capability of their congregations through training programs, fundraising assistance, and assessments. Partners has served thousands of congregations and other organizations over the past twenty-five years and represents the needs and concerns of over 100,000 older, community-serving sacred places across America.

Their work has included programs, projects, and collaborations with judicatories and other governing bodies. Partners has strong relations and collaborations with universities, preservation alliance and advocacy groups, as well as community development corporations. Partners also has strong expertise on adaptive re-use of vacant religious properties, leading design charrettes, community and political engagements, and business and funding plan development.

To learn more about their work in the Chicago area, please see their website: .

Society of American Archivists Seeks Nominations for Philip M. Hamer and Elizabeth Hamer Kegan Award

The Philip M. Hamer and Elizabeth Hamer Kegan Award Subcommittee of the Society of American Archivists seeks nominations (including self-nominations) for the 2017 award.

This award recognizes an archivist, editor, group of individuals, or institution that has increased public awareness of a specific body of documents through compilation, transcription, exhibition, or public presentation of archives or manuscript materials for educational, instructional, or other public purpose. Archives may include photographs, films, and visual archives. Publication may be in hard copy, microfilm, digital, or other circulating medium.

Recent winners include:
2016: South Asian American Digital Archive
2015: The Legacy Center, Drexel University College of Medicine, for Doctor or Doctress?
2014: Emma Goldman Papers Project
2013: Densho, The Japanese American Legacy Project
2012: Immigration History Research Center, University of Minnesota
2011: University of Wisconsin-Milwaukee Libraries March On Milwaukee Civil Rights History Project Team

Individual archivists and editors, groups of individuals, and organizations are eligible.

A certificate and a cash prize of $500.

Application Deadline:
All nominations shall be submitted to SAA by February 28, 2017. CLICK HERE to download the application form, which includes instructions for submission.

For more information on this award, please go to

For more information on SAA awards and the nominations process, please go to

Call for Papers: DPLAFest 2017 at Chicago Public Library, April 20-21, 2017

Digital Public Library of America (DPLA) is seeking session proposals for DPLAfest 2017, an annual conference that brings together librarians, archivists, and museum professionals, developers and technologists, publishers and authors, educators, and many others to celebrate DPLA and its community of creative professionals.

Proposals should be related to digital libraries, broadly defined. This year, we are particularly interested in proposals at the intersection of digital libraries and:
  • Social justice
  • Copyright and rights management
  • Public engagement
  • Analytics, assessment, and impact
  • Metadata/data quality
  • Collaboration across types of institutions and sectors
  • Training, professional development, and technical literacy
  • Open educational resources
  • Open access content, including use and reuse
  • Technical infrastructure of interoperability including
  • International Image Interoperability Framework (IIIF) integration
  • ResourceSync
  • Linked Open Data
  • Repository systems
  • Aggregation technologies
  • Search and discovery
We also encourage proposals that highlight digital library work being done in and/or focusing on our host city – Chicago!

The deadline to submit a session proposal is Tuesday, January 17, 2017. You will be notified by early February whether or not your proposal is accepted. For more information, please visit the DPLAfest 2017 website or email .

New Funding for Audio Recordings at Risk

The Council on Library and Information Resources (CLIR) is now accepting applications for the pilot cycle of the ‘Recordings at Risk’ program, a national regranting program administered by CLIR to support the preservation of rare and unique audio recordings of high scholarly value. Generously funded by the Andrew W. Mellon Foundation, the program will run four competitions from Jan 2017 to September 2018, and will award a total of $2.3 Million.

PILOT CALL: Audiotape at Risk
DEADLINE: March 3, 2017

To help develop guidelines and review criteria for the new regranting program, CLIR is issuing a pilot call for proposals in partnership with Northeast Document Conservation Center (NEDCC). The pilot call will focus only on the reformatting of magnetic and digital audio media (open reel, DAT, and cassette tapes) to be digitized through NEDCC’s expanded audio preservation service. CLIR will convene an independent review panel to assess proposals. After the review in May 2017, CLIR will disburse a total of $150,000, in awards ranging from $5,000 to $25,000. [Institutions with large collections may want to use this initial funding to propose a pilot project for their collection, which would provide a confident basis for a future "Digitizing Hidden Collections" grant application to complete the entire collection.]

OPEN COMPETITIONS: Audio and/or Audiovisual Media at Risk
DEADLINES: June 2017, December 2017, and May 2018

CLIR will then launch a series of three open competitions for audio and/or audiovisual digitization, disbursing $2.15 million in funds over two years. Awards from the open competitions will range from $10,000 to $50,000 and will cover costs of preservation reformatting for audio and/or audiovisual content by eligible institutions working independently or with qualified service providers.

CLIR’s review panelists will assess: Potential scholarly and public impact of proposed projects; urgency of undertaking the reformatting to avoid risk of loss; viability of applicants’ plans for long-term preservation; and overall cost-effectiveness of the proposals.

CLIR and NEDCC will hold an informational webinar for prospective applicants on January 12 at 2:00 pm Eastern time. Watch the NEDCC website for details.

FOR COMPLETE INFORMATION and Guidelines, Visit CLIR Recordings at Risk:

INTERESTED IN WORKING WITH NEDCC on a CLIR Recordings at Risk project?
Contact Bryce Roe, Manager of Audio Preservation Services
broe (@) nedcc(.)org, 978-470-1010 ext. 238